Planning Center is a beautiful service to lead and organize your music team and techies.Â BUT, only if you have the budget for it. And letâ€™s face it – a church plant youth ministry barely has enough money to get you a microphone cable. You can save a bunch of money by using other sites and services to provide nearly the exact same module for your music & production team. It wonâ€™t be as pretty but it will get the job done FOR FREE! Hereâ€™s how:
1. Create a website – use one of the many free website creating services online. Iâ€™ve used Weebly and Google but there are tons more out there. (Example)
2. Schedule teams with Google Docs – you can publish your teamâ€™s schedule for free using Google Docs. Make a spreadsheet, publish it to the web and make the link accessible to your team. (Example)
3. Upload songs and sheets – host all of your music and song sheets on a free file sharing website. Currently, I use MediaFire as our host and itâ€™s working like a charm!
4. Create a Facebook Group – everyone is on Facebook these days AND everyone responds to being â€œtaggedâ€. Create a group for your music/tech team on Facebook and use it as your main way of communicating. And â€œtagâ€ each member that is scheduled for the upcoming Sunday in a wall post within the group. This is their reminder that theyâ€™re on to serve!
Gary Hale is the Student Ministries Director at High Pointe Church in Puyallup, WA. Check out his blog he created for youth workers in church plants – Student Ministry in a Box.